At Accuras, we offer efficient and reliable accounts payable services to streamline your financial operations. Our services include invoice processing, vendor management, payment scheduling, and expense tracking, ensuring accurate and timely management of your payables. By leveraging secure processes and advanced tools, we help reduce errors, enhance compliance, and improve cash flow visibility. With a focus on precision and confidentiality, our team ensures that your accounts payable functions operate seamlessly, allowing you to focus on strategic business goals.
Our Services Include
- Invoice Receipt and Verification: Ensuring all incoming invoices are properly received, verified, and matched to purchase orders or contracts.
- Approval Workflow: Streamlining the approval process by implementing multi-level approval workflows to ensure that only authorized invoices are processed for payment.
- Invoice Data Entry: Accurately entering invoice details into the accounting system to ensure correct record-keeping and financial reporting.
- Vendor Onboarding: Assisting with the setup and maintenance of vendor records, ensuring accuracy in all supplier details, including payment terms and banking information.
- Vendor Communication: Managing relationships with vendors, resolving discrepancies, and ensuring timely payments to maintain positive vendor relationships.
- Payment Scheduling: Coordinating with vendors to ensure payments are made on time, taking advantage of early payment discounts where possible.
- Payment Execution: Processing payments via checks, ACH transfers, wire transfers, or other methods as preferred, ensuring accuracy and compliance with the company’s payment policies.
- Payment Reconciliation: Ensuring all payments are accurately recorded and reconciled with the company’s bank statements to maintain consistent cash flow management.
- Late Payment Management: Monitoring payment due dates to avoid late fees and penalties, ensuring all accounts are settled within the agreed-upon timeframes.
- Expense Categorization: Ensuring that all accounts payable transactions are properly categorized, allowing for accurate budgeting and expense tracking.
- Accounts Payable Reporting: Generating detailed AP reports, including aging reports, payment forecasts, and expense summaries, to provide transparency and insights for financial decision-making.
- Reconciliation: Regularly reconciling accounts payable transactions with general ledger accounts to ensure accuracy and consistency.
- Sales Tax Compliance: Ensuring that any applicable sales tax is accurately applied and recorded during invoice processing, in line with tax regulations.
- Year-End Reporting: Assisting with the preparation of year-end tax filings, including generating 1099 forms for vendors and ensuring compliance with IRS requirements.